(1 of 2)
As from 12:01a.m., March 28, 2025, by order of the Inquiries, Complaints and Reports Committee of the College of Physicians and Surgeons of Ontario, the following terms, conditions and limitations are imposed on the certificate of registration held by Dr. Hadi Shojaei:
Practice Monitor
(i) Dr. Shojaei shall not engage in any professional encounters, in person or otherwise (“Professional Encounter” or “Professional Encounters”), with patients of any age, in any jurisdiction, unless the Professional Encounter takes place in the continuous presence and under the continuous observation of a monitor who is a regulated health professional acceptable to the College (the “Practice Monitor” or “Practice Monitors”), and unless the other requirements provided in this Order are fulfilled. For further clarity, Dr. Shojaei must not be alone with any patient, for any length of time, during any Professional Encounter, whether or not the parent or guardian of the patient is also present.
(ii) Dr. Shojaei shall inform his patients of the indication for any breast, pelvic, genital and/or rectal examination that he may perform and shall document the discussion in the corresponding patient chart.
(iii) Dr. Shojaei shall remain free of any conflict of interest with the Practice Monitor.
(iv) Dr. Shojaei shall review the Practice Monitor’s undertaking, attached hereto as Appendix “B”.
(v) At all times, Dr. Shojaei shall ensure that the Practice Monitor fulfils the obligations set out in the Practice Monitor’s undertaking, attached at Appendix “B”, including but not limited to:
a. providing reports (as described in the Practice Monitor’s undertaking) to the College on at least a monthly basis;
b. remaining present at all times during all Professional Encounters, in person or otherwise, with all patients;
c. carefully observing all of Dr. Shojaei’s Professional Encounters with patients, including but not limited to physical and internal examinations, and to ensure the Practice Monitor’s view of all of Dr. Shojaei’s Professional Encounters with patients, including physical and internal examinations, is unobstructed at all times;
d. refraining from performing any other functions, except those required in the Practice Monitor’s undertaking, while observing Dr. Shojaei in all his Professional Encounters with patients;
e. maintaining a log of all Professional Encounters with patients in the form attached to this Order as Appendix “C” (the “Log”) and in the manner described in the Practice Monitor’s undertaking, including listing the indication Dr. Shojaei described to his patient for any breast, pelvic, genital or rectal examination performed and confirming that Dr. Shojaei has documented the discussion in the corresponding patient chart;
f. initialling all corresponding entries in the records of patients noted in the Log; and
g. submitting the original Log to the College on a monthly basis.
(vi) Dr. Shojaei shall maintain an up-to-date copy of the Log by ensuring a copy is made at the end of each business day, and shall make it available to the College upon request.
(vii) The College may accept an alternative arrangement with respect to practice monitoring in a hospital setting, in its sole discretion.
Notification of Practice Locations
(viii) Dr. Shojaei shall inform the College of each and every location at which he practices, delegates or has privileges, including, but not limited to, any hospitals, clinics, offices, and any Out-of-Hospital Premises and Independent Health Facilities with which he is affiliated, in any jurisdiction (collectively the “Practice Location(s)”), within five (5) days of this Order. Going forward, he shall inform the College of any and all new Practice Locations within five (5) days of commencing practice at that location.
Posting a Sign and Translation
(ix) Dr. Shojaei shall post a sign in all waiting rooms, examination rooms and consulting rooms, in all of his Practice Locations, in a clearly visible and secure location, at all times whether or not he is physically present at the Practice Location, in the form set out in Appendix “D”. If providing care in a virtual setting, Dr. Shojaei display the sign to the patient at the outset of the patient encounter. If the patient encounter is by telephone, Dr. Shojaei shall read the sign to the patient at the outset of the patient encounter. For further clarity, this sign shall state as follows: “Dr. Shojaei must not have professional encounters, in person or otherwise, with patients, of any age, unless in the continuous presence and under the continuous observation of a practice monitor acceptable to the College of Physicians and Surgeons of Ontario. Dr. Shojaei must not be alone during any professional encounter with any patient. Further information may be found on the College website at www.cpso.on.ca”.
(x) Dr. Shojaei shall post a certified translation(s) in any language(s) in which he provides services, of the sign described in (ix) above, in all waiting rooms, examination rooms and consulting rooms, in all of his Practice Locations, in a clearly visible and secure location, in the form attached hereto as Appendix “D.”
(xi) Dr. Shojaei shall provide the certified translation(s) described in (x) above to the College within 30 days of the date of this Order.
(xii) The College may accept an alternative arrangement with respect to signage in a hospital or other setting, in its sole discretion.
Notifying Patients
(xiii) Dr. Shojaei shall ensure that each patient with whom he has a Professional Encounter is directly notified, prior to the Professional Encounter, of the details of the restriction described in (i), above.
(xiv) With respect to patients that are scheduled at least seven (7) days in advance, Dr. Shojaei shall ensure that each patient is directly notified, within seven (7) days after the appointment is scheduled, of the details of the restriction described in (i) above.
Monitoring
(xv) Dr. Shojaei shall consent to the College making appropriate enquiries of the Ontario Health Insurance Plan and/or any person or institution who may have relevant information in order for the College to monitor Dr. Shojaei’s compliance with the terms of this Order and shall promptly sign such consents as may be necessary for the College to obtain information from these persons or institutions.
(xvi) Dr. Shojaei shall submit to, and not interfere with, unannounced inspections of his Practice Locations and to inspections of patient charts by the College and to any other activity the College deems necessary in order to monitor Dr. Shojaei’s compliance with the terms of this Order.
(xvii) Dr. Shojaei shall consent to the College providing any and all information to the Practice Monitor that the College deems necessary or desirable in order to assist the Practice Monitor in fulfilling their Undertaking and in order to monitor Dr. Shojaei’s compliance with the terms of this Order.
(xviii) Dr. Shojaei shall consent to all Practice Monitors disclosing to the College, and to one another, any information relevant to this Order, relevant to the terms of the Practice Monitor’s Undertaking and/or relevant for the purposes of monitoring Dr. Shojaei’s compliance with this Order.
(xix) Dr. Shojaei shall consent to the College providing the Order to any Chief(s) of Staff, or a colleague with similar responsibilities, at any Practice Location where he practices or has privileges (“Chief(s) of Staff”), and to provide said Chief(s) of Staff with any information the College has that led to this Order and/or any information arising from the monitoring of his compliance with this Order.
(xx) Dr. Shojaei shall be solely responsible for payment of all fees, costs, charges, expenses, etc. arising from the implementation of this Order.
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1. Dr. HADI SHOJAEI may practise medicine only,
(i) in a setting that is approved by the Chair, Department of Physical Medicine and Rehabilitation, Division of Clinical Sciences, Northern Ontario School of Medicine, in which Dr. SHOJAEI holds an academic appointment at the rank of Assistant Professor, and
(ii) in accordance with the requirements of his academic appointment.
2. The certificate of registration automatically expires seven years from the date of issuance or when Dr. SHOJAEI no longer holds the academic appointment in accordance with clause 1, whichever comes first.
3. The certificate of registration automatically expires upon the following events, unless the Registration Committee renews the certificate with or without additional or other terms, conditions and limitations:
(i) the College receives a report indicating that Dr. SHOJAEI’s clinical performance, knowledge, skill, judgment, professional conduct, or academic progress is unsatisfactory, or
(ii) the Committee does not receive an annual report or receives a report that is unsatisfactory in form or content, or
(iii) when the Committee makes a decision about Dr. SHOJAEI’s certificate of registration, following consideration of the practice assessment report.
Note: This certificate is issued on 01 July, 2018. In accordance with paragraphs 2 and 3 above, this certificate will, if not extended by the Registration Committee, automatically expire on 30 June, 2025.
Expiry date attached to certificate of registration.